What is Notarisation? Louise Goes Back To The Basics.

What is Notarisation? Louise Goes Back To The Basics.

Just what exactly, is “Notarisation”?

We see many clients who bring various documents in to our office and ask for them to be “Notarised”. Because that is what a foreign jurisdiction has asked for. Perhaps a new prospective employer in the United Arab Emirates, or a Spanish Lawyer has requested this, with no real explanation of exactly what they want or why.

In fact, anything a Notary writes on a document is a “Notarisation” – what we require to know is what is the Notary required to say about your document/s?

For example:
Education certificates – do you require the Notary to verify them and say they are genuine? If so, we need to get in touch with the University of course.
Do you require the Notary to make certified copies of the certificates you bring to him and confirm that they are true copies not verified?

Some foreign jurisdictions are not very clear with their requirements and it is usually up to the Notary and the client to try to figure out what is needed. However please note it is not a Notary’s function to give advice in any way and it is certainly wise to ascertain as much information about your Notarisation requirement as you can before your appointment with us.

In relation to documents such as Affidavits, Declarations, Powers of Attorney etc then we can be pretty sure that the foreign jurisdiction requires the Notary to attest, certify and witness execution of such documents.

The Notary’s function in this scenarios is to identify the person who is to sign the document and if the document is to be sworn under oath [you saying that the facts contained in the document are true, upon penalty of imprisonments for liars! yes very seriously] then the powers invested in the Court are passed to the Notary who can administer the Oath and certify that he has done so.

Why do you need Notarisation?

A Notarisation an insurance policy for the transaction – the Notary in effect does not act only for the client who pays him or for the foreigner who requires Notarisation – the Notary acts for “the transaction”. The Notary is confirming identity and recording the facts of what happened in his office that day. A Notary’s certification can be relied upon in any country of the world.

Why not a Solicitor you might say – well the short answer is a Solicitor has jurisdiction for England and Wales only and act for his clients – he has no remit to undertake work outside of England and Wales and does not owe any insurance liability to anyone other than his client and perhaps, intended beneficiaries of his Client’s Will.

A Notary’s signature and seal is recognised and valid abroad.

Where will I find a Notary?

There are not very many Notaries around – I believe at last count around 800 in England as opposed to well over a hundred thousand Solicitors!

The Notary is governed by Faculty Office which has a website http://www.facultyoffice.org.uk/notary/find-a-notary/ where you can search for your nearest Notary – obviously if you need a Notary in West Yorkshire then please contact us http://www.atkinsonnotary.com and we will be very happy to help.

Most Notaries are also practicing solicitors – some Notaries have retired as solicitors and just deal with Notary duties only – this is the case for our Notary Mr Christopher Atkinson – So, without a busy solicitor’s schedule to contend with we can see clients promptly and deal with documentation efficiently.

What to expect at your appointment?

Please phone 0113 8160116 to make a convenient appointment with us – we require clients who are attending to bring in identification – usually a passport and a proof of address.

We also suggest that the document(s) to be dealt with be emailed to us prior to the appointment – this can save time as most documents require some input before Notarisation – so if there are any amendments or sections to be completed in the document then we have it on our computer to be able to deal with this and print out for Notarisation.

After your appointment

Once your appointment has concluded and if no further legalisation is required then you can take away your Notarised documents or we can dispatch them to the foreign end user by FedEx courier.

As a matter of course we take full scans of all the Notarised papers which we email to you along with a fee receipt.

Of course if your document requires further Legalisation and/or Consular Authentication then we can deal with that for you also.


So:- for Personal or for Business needs – for accurate Notarial acts and records, please do contact me or Louise whenever you need Notarial certification or Legalisation for your Documents– at http://www.atkinsonnotary.com – or phone me on 0113 816 0116 (internationally 0044 113 8160116)